Value Tracking Guide
Purpose: This document is intended to provide a high level overview of functionality and configuration of Value Tracking within the Levelpath Platform.
What is Value Tracking?
The Value Tracking module within Levelpath allows users to track and report on the value that they create for their organizations.Levelpath allows users to create two types of Value Tracking Records, a Default Planned Value Tracking Record, which is used to estimate the value a project is expected to deliver, and a Default Value Tracking Record, which is used to track the actual value the project delivers to your organization.
Note: Using Default Planned Value Tracking Records is optional in Levelpath
Overview
When clicking into a specific Value Tracking record, users will see the following Overview page.
The Overview page is where all of the overall details of the Record are held. Users can configure what fields display on the right hand side, and re-label them.
The summary can also be edited by clicking the “Edit summary” button pictured below.
A Value tracking record also has a Status and a Label. The status is automatically marked as Open until a user clicks “Mark as Closed” in the top right hand corner of the record.
Linked Records
Users with edit permissions for Value Tracking can link a Default Planned Value Tracking record to one or more Default Value Tracking records. Likewise, a Default Value Tracking record can be linked to one or more Default Planned Value Tracking records.
To link records, select Linked to Another Record:
- On a Default Planned Value Tracking record, the dropdown lists all available Default Value Tracking records in your account.
- On a Default Value Tracking record, the dropdown lists all available Default Planned Value Tracking records in your account.
If using Default Planned Value Tracking Records, users with Value Tracking Create permissions can create new Default Value Tracking Records by selecting Create Tracking Record under the Linked Records section on a Default Planned Value Tracking Record.
From here, users can customize the name and project start date of the new Default Value Tracking Record. Using this workflow will automatically associate the Default Planned Value Tracking Record to the Default Value Tracking Record and copy applicable data from the Default Planned Value Tracking Record to the Default Value Tracking Record.
Once records are linked, they appear in the Linked Records section. Users can click a record name within this section to quickly navigate between linked records.
Approvals
Admins can now configure approval flows, assign specific approvers, and view who is responsible for pending approvals directly on the value tracking list.
A global default assignee ensures no approval step is ever left unassigned, even if no rules match. Clear empty-state messaging helps users understand when no approvals are required, reducing confusion and friction.
Together, these updates make Value Tracking more transparent, flexible, and reliable for enterprise-scale review and approval processes. Please contact your Levelpath support team for help setting up your Value Tracking approval flow.
Once approvals are configured, users will also have the ability to add ad-hoc approvers to a Value Tracking Record.
After selecting the “+ Add Another Approval” button, a pop-up window will appear. From here, users can choose to add either individual users or entire user groups to the approval.
Once added, these approvers will have the same permissions and actions as standard approvers - including the ability to approve, reject, reassign, or request changes.
If an approver rejects the approval request on a Value Tracking Record, the option to add ad-hoc approvers will no longer be available for that record.
Line Items
Below is an example of the Line Items on a Value Tracking record. The image below displays a value tracking record with highlighted headers: value type, frequency, start date, end date, estimated value, amount, category, department, supplier, and comments.
Remember, these are configurable and customizable - users can choose which fields show up on the line items. These changes are done in Data Manager - see later on in this document for more information on configuration.
Value Type indicates the type of value being added.
- In the photo below, the customized types are: cost avoidance, credit/rebate, price reduction, specification change, substitution, and working capital reduction.
- Value Types can be customized. To customize tracked value types, see our Data Manager guide or contact your Levelpath support team.
On the right hand side of the line items, users have the option to click the paperclip and attach documents that may be associated with each line item.
To add a row to a value tracking record, click "Add row" at the bottom of the Tracked Value table.
Users can also enable currencies in the line items for a Value Tracking record. Currency types can be enabled in Data Manager, which is accessible to Organizational Admins.
Projects
Users are also able to relate a current project or kick off a linked project within a value tracking record. To do this, click the Projects tab, then click "Relate a project" or "Kick off a linked project" (pictured below).
Team
To add collaborators to a project, go to the Team tab located at the top of the Value Tracking Record (VTR).
The user who creates the VTR is automatically assigned as the Category Manager, with both Edit and View permissions. From the Team tab, you can easily add additional team members and manage their access as needed.
By selecting “+ Add a collaborator,” users can add any Levelpath user within your organization to participate in the VTR.
By default, collaborators are given view-only access to the VTR. If you’d like a collaborator to make changes, select “Grant edit capability” to give them edit access as well.
Collaborators with Edit access on a VTR can manage other collaborators’ permissions by selecting the ellipsis (...) next to a collaborator’s name. From this dropdown,, they can choose to “Grant edit access” or “Revoke all permissions.”
How do I create a Value Tracking Record?
There are three easy ways to start a new value tracking record.
1. From within a project
To create a value tracking record from within a project, click the "Value Tracking" button in the top right hand corner.
2. From the left hand toolbar
To create a Value Tracking record outside of a project,, click the Value Tracking button on the left hand toolbar.
From here, users will see a list of all of their value tracking records. To create a new record, click "New Value Opportunity" in the top right hand corner.
3. From Linked Records on a Default Planned Value Tracking Record Overview Page
If using Default Planned Value Tracking Records, users with Value Tracking Create permissions can create new Default Value Tracking Records by navigating to the Linked Records section on a Default Planned Value Tracking Records overview page.
From here, users can customize the name and project start date of the new Default Value Tracking Record. Using this workflow will automatically associate the Default Planned Value Tracking Record to the Default Value Tracking Record and copy applicable data from the Default Planned Value Tracking Record to the Default Value Tracking Record.
How do I configure my Value Tracking fields and line items?
To configure a Value Tracking record, users should head to Data Manager (pictured below). Only Organizational Admins have access to Data Manager.
Once in Data Manager, head to the “Value Tracking” tab.
On this page,, users will see four headings.
- Value Tracking Record: where users configure their default value tracking record and fields.
- Value Types: where users can update their Value Type drop down.
- Line Item Fields: where users can rename fields on the Line Item level.
- Record Fields: where users can rename fields on the Record (Overview) level.
To configure fields on the record (turn them on or off), click “Default Value Tracking Record”.
On this page, users will see where to re-arrange, add, or remove Line Item records (see image below).
The Line Item configuration area pictured is “worksheet” style, meaning that users can drag and drop fields to move them around.
To add a Line Item Field, click the blue plus sign on the right hand side of the rectangle pictured below.
To turn Record (overview) fields on and off, use the “Included fields” area.
How do I rename a field?
To rename fields, users should first click on either Line Item Fields, or Record Fields.
Once there, users can click on the field they want to change, and click “edit”. In the example below, I selected the “Baseline Amount” field.
Once changed and saved, this re-labeled field will reflect on Value Tracking records that have the field enabled.
Value Tracking Status Configuration
To configure statuses within a VTR, users should navigate to Data Manager, and Select Value Tracking. Users will have the choice to select either Default Planned Value Tracking Record or Default Value Tracking Record. Both are available for configuration.
After selecting which type of VTR to update, users can select the Status tab from the top toolbar. Users will then see two options - Open and Closed. By selecting the three dots to the far right, users can update the language and color of the status.
Value Tracking Label Configuration
Levelpath has upgraded its Value Tracking feature with expanded configuration options for labels, offering users greater flexibility. Users can now customize label tags, which automatically updates all Value Tracking Records, along with both current and saved views. Additionally, administrators can now hide the label column on the Value Tracking page.
Users can customize labels to their individual preferences by navigating to Data Manager > Value Tracking. In the toolbar along the top, select Record Fields, and select Value Tracking Record Label.
Within the Record Field Value Tracking Record Label, users can fully customize the label, to change the number of selections, customize the colors, and adjust the phrasing.
To hide labels within Value Tracking, users should navigate to Data Manager and select Value Tracking. Users should then select the record to make their changes to; they can select Default Value Tracking Record or Default Planned Value Tracking Record. From the Record Configuration page, users should select "Edit Record" from the top right corner of the page. Users can then select or deselect the Labels field, which will determine whether or not the Labels field appears in the Value Tracking Hub.
You have now mastered Value Tracking! 🏆
If you have any additional questions, please reach out to Levelpath Support.